Inter Railway Mutual Transfer

 

Mutual Transfer Procedure

Some Important Activities and Prescribed Time line issued by Railway Board on Inter Railway Mutual Transfer - RBE 131/2017 are given below.

Railway Board Order on Inter Railway Mutual Transfer –RBE 131/2017

In Continuation of office letter of even number dated 15.09.2017(R.B.E. 130/2017), the procedure for Mutual Transfer is further simplified. Hereafter, for Divisionally controlled Posts, application for Mutual Transfer duly signed by both applicants in proper format, from a Division of one Railway to Division on another Railway need not routed through the HQ offices. It shall be dealt directly only by the Divisions concerned. For HQ controlled posts, the prevailing procedure shall continue.

Activity and prescribed Timeline

SN	Activity	Timeline
01	Forwarding of Applications by Supervisors to the Personnel Department of the Division: It should be verified at this stage that the prescribed application. Form is complete in all respects duly signed by both employees and the information given therein is correct.	10 days
02	Forwarding by Divisional Personnel Department:- Division controlled posts:- Divisional Personnel Department will forward the request application with necessary documents directly to the Division concerned to which transfer is sought. The name and designation of the officer signing the letter should be invariably be mentioned in 15days the forwarding letter.	15 days
	HQ controlled Posts:- Personnel Department will forward the application with all necessary documents to Zonal HQ (CPO office). Forwarding by Headquarters Personnel Deptt. (for HQ controlled posts):- On the receipt of the application duly forwarded from Division/Workshop, the HQ Personnel Department office will forward it to the Zonal Rly/PU concerned.	15days
Note:-Mutual Exchange is between two employees of the same grade cadre. This must be verified by the Personnel Department at every stage of processing of application
03	Conveying of Acceptance:- the counterpart HO/Division to issue their acceptance to forwarding HO/Division(as the case may be)	10 days
04	Issue of transfer order: - On receipt of consent from the receiving HQ/Division, the transfer orders should be issued.	10 days
05	Reliving/sparing:- Once the transfer order is issued, employees should be relieved immediately with the senior employee being relieving first. This will be the responsibility of Branch Officer/Head of Department concerned under whom the staff is working (Boards letter No.ERP/Portal Transfer/2013 dated 30.04.2014 and No.E(NG)I-2007/TR/26 dated 04.12.2007 refers).	15 days
06	Dispatch of LPC and Service Records: - Personnel Department concerned should ensure that the LPC and Service Record of the employee(s) are sent expeditiously to the new Division/Zone etc. in terms of Board’s letter number E(NG)I-2001/TR/16 dated 21.11.2001.Attested Xerox copy of the Service Record should be given to the employee concerned.	15 days
Note (i) At the stage of forwarding of applications, files need not routed through concerned Branch Officers/HODs concerned in Division/HQ shall be done at the stage of relieving only.
As the mutual transfers are ordered with the consent of both the employees, it should be made clear right at the time of forwarding applications that no request for backtracking from the mutual exchange arrangement will be entertained under any circumstances(Board’s letter No.E(NG)I-2006/TR/6 dated 21.04.2006 refers)
07	It may specifically be noted that forwarding of application cannot be done by any level lower than the Divisional Personnel Officer (DPO) or Sr.DPO in the Division and WPO in the Workshops. Dy.CMMs,WMs,AENs and other such Officers/Units should invariably route the request application through their Corresponding Personnel Officer and should not forward any application to other Division/Unit directly.